Policies and Procedures
Every child will be working on the computer and/or accessing the Internet in the classroom or the lab. Every child will be accessing specific web sites that the teacher has assigned, or doing searches for very specific information. They will not be involved in “chat rooms.” When students are on the Internet, they will be monitored by the classroom teacher.The computer is an exciting educational tool, allowing our students to communicate, ask questions, visit far away places, research a variety of topics, and get the latest information about many subjects.

With access to the Internet, there may be some material that may not be considered to be of educational value, but we feel that the slight risk of this is far outweighed by the valuable information available through this technology. Although we cannot guarantee that your child will not access inappropriate material, we will take whatever steps we can to prevent it.

It should be understood that the use of the Internet is a privilege, not a right. We expect all computer users to follow certain rules. This includes:

  1. Students will be polite and act responsibly while using the Internet.
  2. Students will use appropriate language.
  3. Students will respect the privacy of others and will not trespass in or copy the contents of other people’s folders.
  4. Students will use the Internet to access only educationally relevant materials.
  5. Students will not damage the computers or disrupt or alter the computer network in any manner.
  6. Students will not transmit obscene messages or pictures.
  7. Students will not give out their name, address, or phone number.
  8. Students will not access e-mail accounts.

The privilege of Internet access should be taken seriously. Failure to comply with these rules will result in loss of access and disciplinary action and possible legal action by the school. Control of the technology will be the responsibility of the entire administration and faculty at Hope Hall. Immediate control will be the responsibility of the teacher supervising students using the materials.

Please read over and discuss these rules with your child. If you have any questions, please contact us. Hope Hall‘s Computer Acceptable Use Signature Forms are available in the Main Office.

Snow Emergency Information

    1. Hope Hall will be closed if the Rochester City School District has closed.
    2. Hope Hall will be closed if the Gates-Chili Schools are closed
    3. If your home school district is closed they will not send a bus for your child.
    4. If your area is experiencing bad weather and Hope Hall is open, you will have to make a prudent decision whether to bring your child to school. If it is possible to bring your child to school, please do so.
    5. If Hope Hall is open and you do not bring your child to school please call and let us know of your decision.
    6. Our school is open at 7:30 A.M. each morning.
    7. In case of bad weather: after 6 A.M., listen to these Radio or TV stations to find out if Hope Hall School will be closed because of dangerous snow conditions.
Radio stations: TV stations:
WHAM (1180)

WVOR (100.5 FM)

WPXY (97.9)

WBEE (92.5FM)

WBBF (92.5AM)

WXXI (91.5FM,1370AM)




CHANNEL 9 (cable)

If you do not hear our name then we are not closed.

Field Trip Policy

 Field Trips are an important part of the curriculum and educational development of each child.

Field Trips:

  1. help to make classroom content very concrete.
  2. provide the opportunity for students to learn different types of behavior in different cultural settings.
  3. enable students to interact with different adults and practice appropriate social skills.
  4. make learning fun while expanding some different content in each subject area.

In order to participate in Field Trips, all students must have a signed permission form for each Field Trip taken.

There are three different permission slips:

  1. for travel by car
  2. for travel by bus
  3. for travel by walking

If a child does not have a signed permission slip we are not allowed to permit that child to attend the Field Trip. Permission given verbally over the phone is not considered legal.

Parents, Guardians, and Grandparents are always welcome to attend Field Trips. Often parents, guardians, and grandparents are needed as volunteers to help drive the students to the Field Trip location. Forms will always indicate whether or not drivers are needed.

Library Policy

Each class will have weekly visits to the Hope Hall Library.

No library card is needed.

All Library books taken from the Hope Hall Library will be due in two weeks.

If a child loses a library book, the child must either:

  1. Bring in a book of comparable value to donate to the library
  2. Donate $4.00 so a new book can be purchased to replace the lost one.

Public Library cards

We will be having “Library Days” for those students interested in checking out books to help with class work or just for reading pleasure.

If your child does not currently have a Monroe County Public Library card and would like one, then the following needs to be done:

  1. A Monroe County Public Library blue card needs to be filled out and signed by a parent or guardian.
  2. The card must be initialed by teacher or Sr. Diana.
  3. Student only needs blue card filled out if they do not have a library card from any Monroe County Library.
  4. If you do have a card and have fines of $5.00 or more, the fines have to be paid in full before your library card can be used. If you are not sure you have a usable card, please call 247-6466 to check.

Parent Teacher Conference Appointments

During the school year, there will be one scheduled appointment with your child’s teacher. If you need additional time to meet with the teachers, please use the form provided in your Parent Handbook to request an appointment and send it in to the school. Please allow time for planning and scheduling.

When changes occur with your child or in your family, the teachers want to know so they can help your child with the change and be aware that there may be behavior changes in the classroom. Call the teacher and talk on the phone, or call the office to make an appointment.

Teachers are available to accept phone calls from 8:15 to 8:40am and 3:20 to 4pm. If you need to speak with a teacher at a time other than these, please leave your name, number and a time when you can be reached. If the teacher is not teaching during that time period, the teacher will call you back.

Harassment Prevention Policy

The Board of Trustees, the principal, teachers and students work together to create a safe supportive environment. The teachers and students strive to respect the rights of all members of the school.Hope Hall believes all teachers and students should be treated with dignity and respect. It is the policy of the school to stop any behavior that harasses others and discipline any person found guilty of such behavior. Discipline may include in-school suspension, out of school suspension, or expulsion from the school. Further discipline may involve outside government agencies if needed.


  1. Harassment is words or actions, which hurt, or embarrass another person.
  2. Harassment is discrimination, treating people differently.
  3. At Hope Hall we believe in fairness and respect for all.

Harassment includes:

  1. Touching or talking to someone in an unwanted way.
  2. Causing someone to feel hurt or offended.
  3. Making it difficult for someone to do their work.
  4. Repeatedly teasing or “kidding around” that is hurtful to one’s feelings.
  5. Speaking or behaving violently.

Harassment may include:

  • Demands or Threats.
  • Repeatedly spreading rumors.
  • Interference with another person’s learning.
  • Offensive pictures, photos, illustrations, messages or notes.
  • Cornering a person, pulling clothes.

No part of one person’s body may touch another person’s body in any way that is hurtful.


We will be giving ongoing training to students and faculty about the meaning of this policy. The school community will understand how to show respect and dignity to one another every day. We need your help and support to carry out this policy.

Homework Policy

The successful learner needs to do homework.  Homework is a follow-up and reinforcement of classroom learning. Homework also teaches students the importance of independent work and aids in the development of responsibility.


All written homework should be done by the student independently.  If new material is presented and students are not yet independent with it, written assignments, which practice concepts previously mastered, will be given.


Parents should be involved in homework in the following ways:

  1. Provide a quiet space and regular time for homework to be done.
  2. Ask to see your child’s assignment pad. Don’t ask if s/he has homework; look at what’s written in the assignment pad. All assignments will be initialed by teachers.
  3. Insist that the 4-Step Study Method be used. Become involved in step 4.
  4. Do not fight with your child to do homework. Home should not be a “battleground”.  If your child doesn’t do his/her homework, simply call school and leave a message for the teacher, or send in a note.
  5.  Do not try to teach your child how to do his/her homework. If your child doesn’t understand an assignment, go over the directions. If your child still doesn’t know how to do the assignment, write a note to the teacher.  This will alert your child’s teacher to the fact that there is a problem with content mastery.
  6. If your child cannot complete homework for a legitimate reason, send a note to his/her teacher.

Homework in grades 2-5 should never take more than 40 minutes.

Homework in grades 6 and 7 should never take more than 60 minutes.

Homework in grades 8 and 9 should take 1½ hours. This homework should be a combination of study and written homework. The emphasis is placed on preparing the students to transition into other schools where homework demands will increase and require more student responsibility.

Attendance Policy

New York State Law requires all schools to keep attendance records of all students who are registered. Those records validate our educational roll with your child as well as your supervision of your child. In order to work together and for you child’s safety, we must record, consistently, whether students are in the building and whether they came on time.

 All students must be in school by 8:45 AM each day the school is in session.


  1. Call the school before 8:45 AM and leave a message that your child will not be in that day or that your child will be late.
  2.  When your child returns after an illness or arrives late at school, a written excuse from the parent or legal guardian must be given to the teacher. Forms are available in the Main Office and with your child’s Homeroom teacher.
  3.  New York State regulations now require schools to record any absence that does not have a written excuse (signed by a parent or legal guardian) as an illegal absence.
  4.  If you are bringing your child to school late, or picking them up early, you MUST sign them in or out in the MAIN OFFICE.

Frequent Absence:

  1. If 15 days of absence occur, Hope Hall must report this to the student’s School District of origin and at their discretion the School District will take whatever action they normally take.
  2.  After 20 days of absence the School District may take the parents/guardians to court to investigate the reason for the child not attending school regularly.
  3.  If there is a major medical health problem Hope Hall must be advised and will work with your physician to determine if we can provide educational services under those circumstances.